Tender Documentation

When a supplier has been short listed for a tender, or has expressed an interest for a open contract that has been advertised, they will be sent tender documents which must be returned by the specified closing date which is typically four to six weeks after the advert first appears. The tender documents will include all or some of the following:

Information to tenderers:Providing background information about the tender

Instructions to tenderers:Providing guidance on the completion of the tender documentation, including the deadline and details for submission, and details of the award process

Specification: Providing details of the contract requirements and what needs to be achieved, including any performance standards

Criteria for evaluation: All tenders will contain a section on how the contract will be evaluated, including weighting applied to each section.

The Council's general terms and conditions of contract

Requests for other information;where appropriate, relating to,for example,environmental, safety and Equalities matters

Form of tender: will contain the pricing schedule to be completed and signed by the tenderer. More detailed information may also be requested dependent upon whether a pre-tender questionnaire was required

Tender certificate:To be signed by the tenderer

Guarantee of undertaking: Required if the tenderer is a subsidiary company

Tender envelope or label: To be used for the submission of the completed tender.

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